Salesforce Sharing and Visibility Certification Practice Exam

Which sharing mechanism can be used for a specific subset of users to get additional permissions on records?

1. Permission Sets

2. Role Hierarchies

3. Organization-Wide Defaults

4. Profile Settings

The correct answer is: Permission Sets

The appropriate sharing mechanism for granting a specific subset of users additional permissions on records is Permission Sets. This is because Permission Sets are designed to extend users' access rights without changing their profile. They can be assigned to individual users, enabling selective access to specific functionalities or objects, thereby allowing for more granular control over permissions. For instance, if a user needs access to a specific record type or object feature that their profile does not include, you can assign a Permission Set to that user to grant access while keeping their profile permissions intact. This approach is highly flexible, as multiple Permission Sets can be assigned to a single user, allowing organizations to tailor access on a user-by-user basis efficiently. In contrast, the other options function differently. Role Hierarchies define visibility access based on a user's position in the hierarchy, affecting users at different levels rather than specific individuals. Organization-Wide Defaults set baseline access levels for all records in an organization but do not provide a mechanism for expanding access to a specific subset of users. Profile Settings are more static and provide a broad level of permissions to groups of users based on their job function, rather than a tailored additional permission for select users.