Salesforce Sharing and Visibility Certification Practice Exam

What method should an Architect use to automatically share Job Interview records with the Interviewer user?

1. Build apex Managed Sharing code to share Job Interview with the Interviewer user

2. Build a criteria-based sharing rule between Job Interview and the Interviewer

3. Build a standard sharing rule between Job Interview and the Interviewer

4. Build a workflow email notification to notify the interviewer of the record assignment

The correct answer is: Build apex Managed Sharing code to share Job Interview with the Interviewer user

To automatically share Job Interview records with the Interviewer user in Salesforce, utilizing apex Managed Sharing code is the most suitable method. This approach allows for customized control over record sharing in complex scenarios where standard sharing rules may fall short. Apex Managed Sharing enables developers to programmatically define who has access to specific records based on tailored logic, allowing for real-time decisions about ownership and access based on specific business requirements. This method is particularly advantageous in situations where the standard sharing rules do not suffice due to the need for dynamic sharing conditions that consider factors beyond straightforward criteria, such as dynamic user roles or specific business logic scenarios. In contrast, while opting for a criteria-based or standard sharing rule could facilitate sharing under certain circumstances, these methods are limited to predefined conditions and might not accommodate more complex sharing needs that require tailored logic. Additionally, a workflow email notification would only alert the interviewer about the assignment of the record rather than directly grant them access to it, which does not meet the requirement of sharing the record itself. Hence, the apex Managed Sharing code proves to be the most effective solution for automatically managing access in this context.