Salesforce Sharing and Visibility Certification Practice Exam

What action should an architect take to ensure optimal Salesforce sharing performance?

1. Reduce the number of user roles in the hierarchy

2. Limit the number of records per user to below 10,000

3. Consolidate data into fewer records

4. Increase user permissions on all objects

The correct answer is: Limit the number of records per user to below 10,000

To ensure optimal Salesforce sharing performance, limiting the number of records per user to below 10,000 is critical. In Salesforce, when user access to records is being evaluated, particularly in a large organization with extensive datasets, performance efficiency becomes paramount. The sharing model needs to quickly determine the accessibility of records for each user based on their permissions and roles. When a user is granted visibility over a vast number of records – exceeding 10,000 – it can result in delays or inefficiencies as Salesforce processes these requests. Optimizing the number of records associated with each user streamlines this sharing process, allowing the system to retrieve and display demanded information more quickly. The other options may not have the same direct impact on sharing performance. Reducing user roles in the hierarchy might help simplify permissions but wouldn’t necessarily improve record access speed. Consolidating data into fewer records can be beneficial but might not address the core issue of excessive records per user. Increasing user permissions across the board could lead to more complex permission checks and potential performance degradation rather than improvement. Hence, managing the count of records per user emerges as the most effective strategy for optimizing sharing performance in Salesforce.