Salesforce Sharing and Visibility Certification Practice Exam

In what scenario should Apex Managed Sharing be used?

1. When sharing settings are set to Private and dynamic control of sharing is needed.

2. When public read access to records is crucial for teamwork.

3. When you want to enforce sharing settings without any Apex coding.

4. When the user interface can default to sharing records based on profile settings.

The correct answer is: When sharing settings are set to Private and dynamic control of sharing is needed.

Apex Managed Sharing is specifically designed for scenarios where developers need to implement dynamic and fine-grained sharing controls programmatically, especially when the organization's sharing settings are set to Private. In such cases, default sharing settings do not allow broader visibility; therefore, it becomes crucial to programmatically manage record access to enable specific users or groups to access data that they ordinarily wouldn't see. Using Apex Managed Sharing allows developers to create custom logic to share records based on specific criteria or conditions that may change over time, such as a user’s role, their relationship with the data owner, or specific business rules. This approach provides the flexibility to dynamically adjust sharing based on real-time data or organizational needs and is particularly useful when the standard sharing rules and settings do not suffice. Other scenarios presented do not align with the intended use of Apex Managed Sharing. For instance, public read access to records does not necessitate managed sharing, as standard sharing settings can fulfill such need. Similarly, enforcing sharing settings without any Apex coding is best achieved through declarative sharing settings rather than through managed sharing, which inherently involves code. Lastly, defaulting records based on profile settings is managed through standard sharing rules and permission sets, eliminating the need for the complexities of Apex Managed Sharing in those situations.