Salesforce Sharing and Visibility Certification Practice Exam

How can share records not be deleted when the owner of an Account is changed?

1. Create the share records with the Delete on Owner Change field set to false

2. Set the RowCause to Manual when creating share records

3. Create the share records and set the RowCause to a custom Apex Sharing Reason

4. Create share records within a class using the "Without Sharing" keyword

The correct answer is: Create the share records and set the RowCause to a custom Apex Sharing Reason

The correct response highlights that by creating share records and setting the RowCause to a custom Apex Sharing Reason, the share records can be protected from deletion when the owner of an Account is changed. In Salesforce, share records are used to control record-level access for users. By default, when an owner of a record changes, any share records associated with that record may be deleted to ensure that permissions are re-evaluated based on the new owner's access levels. However, specifying a custom Apex Sharing Reason as the RowCause allows for finer control over these sharing records. This means that the share records created with a custom reason will not be subject to automatic deletion when the ownership of the parent record changes, thus maintaining access permissions as intended. This concept is crucial for administrators and developers working with Salesforce, as it helps ensure consistent and desired access levels even in scenarios where record ownership changes, ensuring that those with essential roles can maintain their access regardless of changes in ownership.